Outgoing email and document publishing workflow

George2
  • Outgoing email and document publishing workflow George2

    I am using SharePoint Server 2007 x64 and Windows Server 2008 x64. I have setup a site with the publishing portal template. I have granted anonymous access to all the sites.

    I have set some users to be the Approver role. Since during the document publishing workflow, SharePoint workflow needs to send email to approvers, I am wondering how to set the email address of a specific approver? And if the email I set for a specific approver is like [email protected], do I also need to set the SMTP/POP3 server of gmail (if needed, how)?

  • Are you synchronizing profiles with Active Directory or some other source? If so, then the email property will be controlled by those sources.

    If you are not importing profiles or that property is not in those source, you will need to go into your Shared Service Provider and change the property so that it won't synchronize and be overwritten. Then you can go in and update the property for those users in the Shared Service Provider, or you can have the user do it from their profile page in their My Site.

    As for emailing external to your organization, you would have to work with your mail server administrator to set up the ability for the server to relay. I have usually seen this limited to internal email addresses only for security, but you will have to work with them to ensure that you are in compliance with their security guidelines.

    Lori

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